Implement document governance in the CommonsGovernance folder

[jeffabailey]

📁 Google Drive Governance: Starter Task List

• Audit Existing Drive Structure, here

  • Inventory current top-level folders and common file types
  • Identify disorganized areas or redundant folders

• Define & Document Folder Structure Conventions

  • Draft standard folder hierarchy (e.g., 01_Policies, 02_Projects)
  • Set naming rules and archival timelines
  • Create a Governance Handbook Google Doc

• Set Up Basic Automation with Apps Script

  • Script to ensure required folders exist
  • Schedule scripts with time-based triggers

• Assign Governance Roles

  • Designate 1–2 Drive admins
  • Define responsibilities (e.g., monthly audits, script monitoring)

• Communicate Launch Plan

  • Notify stakeholders of upcoming governance
  • Share link to the Governance Handbook
  • Collect initial feedback from users